Table of Contents
Introduction
An executive virtual assistant is becoming an important part of businesses. It allows work from a remote location and serves as an automation tool. From scheduling appointments to digital marketing, a virtual assistant can do many things.
A Role of Virtual Executive Assistant is to handles activities that include monitoring calendars to scheduling project coordination, allowing the executive to focus on the more important stuff- decision-making, strategic planning and anything else that will help grow the company. From startups to MNCs, everyone is looking for the ideal combo of administrative assistance, executive level insights, and the versatility available with a virtual role.
Do you find it challenging to update a calendar, clean up spam, or manage simple routine tasks? Are you always late to the office trying to do up titbits of futile tasks? If all these are familiar things, you need a virtual executive assistant.
What is a Virtual Executive Assistant?
The first step before hiring a virtual employee is to assess your business needs. The most common tasks a virtual executive assistant can do are – social media posts, managing schedules, and data entry. Additionally, a virtual employee can also reply to regular emails, keep accounts, and organize a database. The task details with a time plan will give you a fair idea of routine tasks.
Many companies are proficient in providing executive virtual assistants. However, it is advisable to conduct a thorough background check on the virtual assistant company before entering into a business arrangement. Another effective method is to post a job listing on job sites to search for freelancers. Despite its potential efficacy, this process can be cumbersome, and finding the ideal candidate might prove challenging. The most optimal approach, without a doubt, is to opt for a reputed virtual assistant company that excels in connecting you with the right candidate. Ossisto, in particular, is a well-established, reputable, and reliable partner in sourcing the best virtual assistants for your company.
In simple words, the role of Virtual Executive Assistant is to work from home and provide administrative, organizational, and strategic assistance for executives. They do a bunch of jobs, much like an Executive Assistant in an office. But the only difference is that, instead of being at a desk nearby, they could be anywhere, using digital tools to manage your schedule, plan your professional and personal events, respond to emails, calls, and more. They’re always there when you need them, to save your precious time and energy and help you focus on much more important tasks.
What Does a Role of Executive Virtual Assistant include?
Executive virtual assistants usually start their day by checking the executive’s emails, filtering important messages and responding where necessary. They review the executive’s calendar, ensuring all appointments are well-coordinated and any conflicts are resolved. Sometimes to avoid last-minute cancellations or delays, assistants reconfirm the details of any meetings for the particular day.
To ensure that everyone working under the executive is on the right track, a Virtual EA would need to review project timelines as well as important documents. Additionally, if the need arises, they can also handle client inquiries on behalf of the executive. Meeting deadlines is paramount for any business, and an executive virtual assistant ensures that projects are well-managed and can provide invaluable assistance for future endeavors.
Furthermore, the assistant will set agendas for meetings, coordinate their arrangement, and might even represent the executive by participating in virtual meetings. Typically, they rely solely on online communication methods such as email, texting, or video conferencing to maintain contact with both their boss (the executive) and the rest of the team. The role of an Executive Virtual Assistant is dynamic and ever-evolving because each day presents new challenges and considerations.
Executive Assistant vs Executive Virtual Assistant
You might think that an Executive Assistant and a general Virtual Assistant might have the same job title. Well, it’s more or less the same but with a few niche differences along the way. But keep in mind that this is an Executive Assistant working non- virtually versus an assistant working virtually.
Work Location
An Executive Assistant (EA) often works in a conventional office environment, giving leaders on-site support. On the other hand, a VA works remotely, providing customers with virtual support at a distance while frequently utilizing online communication tools. An EA is usually bound by borders whereas a VA can work from anywhere they prefer.
Duties
High-level executives usually have primary administrative needs met by EAs- who also handle communications, schedule meetings, manage calendars, and plan trips. They frequently serve as gatekeepers, working on behalf of the executive, keeping them on their toes a lot. Virtual Assistants provide a wider range of services and are not limited to only working for executives. They are able to manage and run social media platforms, handling admin duties, providing customer service, doing research and analysis etc. A Virtual Assistant can specialize in a particular specialized field too, depending on their skills, talents and resume
Salary
The average salary for an EA as well as a VA is calculated depending on factors like location, company size, clientele type, number of tasks, executive level among many others.
Average Salary of an Executive Assistant
USA- $50,000 to $80,000 per year
UK- £30,000 to £45,000 per year.
India- INR 5,00,000 to INR 15,00,000 per year
Average Salary of a Virtual Assistant
USA- $20 to $50 per hour
UK- £20 to £40
India- INR 300 to INR 1,500 per hour
Roles and Responsibilities of a Virtual Executive Assistant
CRM and database management
VEAs maintain and update CRM and database systems to ensure accurate and well-organized records of contacts, clients, and crucial business data.
Meeting Preparation
They help with meeting preparations by developing agendas, collecting necessary paperwork or presentations, and providing attendees with the appropriate resources beforehand.
Presentation Layout
Using tools like PowerPoint, Keynote, or Google Slides, VEAs are skilled at producing aesthetically appealing presentations. To effectively explain information, they can help with slide design and formatting.
Administrative Support
VEAs undertake a range of administrative duties, such as managing calendars, setting up meetings, arranging papers, and creating reports.
Email and Communication Management
They effectively manage email communications, filter messages, manage inboxes as well as reply on behalf of the executive, and uphold personal and professional communication.
Support for Clients and Customers
A Executive Virtual Assistant can deliver exceptional customer service by responding to questions, resolving problems, and fostering connections with customers and potential clients.
Impromptu Work and Special Projects
VEAs clearly demonstrate flexibility and adaptability by accommodating shifting priorities and assisting with ad hoc work or projects that are a priority, as and when needed.
Calendar Planning
They assist executives with task prioritization, time management, and deadline assurance, allowing them to concentrate on strategic initiatives.
Data Security
To protect sensitive data, they handle it with the highest confidentiality, follow data protection laws, and put in place strong security measures.
Why Do Businesses Prefer Virtual Executive Assistant Over AI?
Considering Artificial Intelligence modules is a viable option employed by many brands. Even though they utilize machine learning to complete tasks, they can only follow commands. AI modules rarely think out of the box while encountering a situation. A simple fact that AI can’t adapt the way humans do. An executive virtual assistant helps businesses personally and professionally with added human intellect and personal touch.
Executive virtual assistants are extensively used everywhere these days. As more companies hire a virtual workforce, it has a great future and use. Here are ten reasons businesses need a virtual executive assistant over an AI module.
1. Employ Management
It is always better for companies to utilize their trained force for essential tasks. The mundane job can be handled by automation or remotely by an AI module. However, a virtual executive assistant can intelligently tackle most ordinary and repetitive tasks. Trained employees focus on essential functions of the company and do not reply to a redundant command given to an AI module.
2. Cost Reduction
Hiring an executive virtual assistant reduces the cost. Instead of appointing a full-time operator, companies can outsource it at an economical hourly cost. It will reduce the monthly salary and other facility costs and save you the cost of training and creating additional infrastructure. An AI module also works well here but is comparatively costly and inefficient as an executive virtual assistant.
3. Time Management
A virtual executive assistant plays a significant role in saving time; your team need not put extra hours on resume screening, posting ads, or the interview process for essential functions. A virtual employee can accomplish these tasks efficiently and quickly. In the end, you will have an efficient and happy team. However, AI may solve some of your problems, but it may not be as efficient as an executive virtual assistant.
4. Handles Financial Records
A virtual assistant can prevent your business from collapsing by adequately maintaining your financial documents. It can create labels according to the expenses incurred every day. Recording purchases with the reconciliation of each transaction is also one of the essential features that a virtual executive assistant performs. A proficient accounting virtual assistant helps businesses track expenses to cut unnecessary costs. It records and links financial transactions to accounts for easy verification of payments.
5. Generates Invoice with Bill Payment
Your virtual assistant can track your returns and report financial requirements. A virtual assistant can pay the bills and generate an invoice. It acts like a trained accountant performing an everyday task to perfection.
Your payment follow-ups are no more problems. With your executive virtual assistant, you can track the dues and plan your finances accordingly.
6. Pay Management
All companies, big or small, need payment management software for their companies. Hiring a virtual assistant eliminates the requirement for additional software for payroll management. It can efficiently handle all pay and perks-related issues and keep an account of the same.
7. Generates Financial Statements
A virtual accounting employee can generate financial statements for audit trails and expenditure-related queries. It can even generate profit or loss statements whenever required. Your virtual executive assistant is an asset for analyzing cash flow and trial balances.
8. Files Income Tax Return
Filing an Income tax return is a mandatory process for all businesses. All tax queries must be processed as per the IRS deadlines. Your virtual assistant manages all tax-related documents and assists in filing your tax returns. It can also evaluate all dues and generate a return file where needed.
9. Helps in Business Purchases
The rule is to never make personal purchases from a business account. If you follow this principle, the funds will have no irregularities. An accounting virtual assistant will keep trails of all business purchases. It can make automatic purchases for monthly recurring expenses. Your virtual assistant keeps all purchase accounts in place.
10. Human Intellect
Last but not least, hiring a virtual assistant gives you the added advantage of the human touch. A machine functions in a set pattern to follow a set of commands. There are many situations when a customer query needs to be answered deliberately. In the event of a technical glitch or an inquiry call, an executive virtual assistant is a better and more efficient option than an AI module.
How Much Does a Executive Virtual Assistant Cost?
Businesses need to combine finances with the benefits that an experienced, skilled and versatile Virtual Executive Assistant could bring. Before agreeing to a long-term engagement, it may be wise to begin with a trial period or project-based arrangement to evaluate the VEA’s performance.
In the end, companies should undertake in-depth research, assess the specific job requirements, and take into account their credentials and experience to establish a reasonable and affordable wage that suits their requirements and budget.
India
When compared to other nations, the cost of employing a VEA is comparatively lower in India. VEA prices can range from $5 to $15 per hour on average, depending on the assistant’s experience and training.
United States
In general, it costs more to hire a VEA in the US. Depending on the level of knowledge, specialized talents, and the individual tasks performed, hourly charges might range from $20 to $50 or more.
United Kingdom
In the United Kingdom, the wage for Executive Virtual Assistant prices typically falls between £20 and £40 per hour. Rates may change depending on expertise, knowledge of the sector, and quantity of support needed.
Australia
The cost of employing a VEA in Australia is comparable to that of the United States and the United Kingdom. Depending on qualifications, experience, and the intricacy of the work involved, hourly pay might range from AUD 30 to AUD 70 or more.
Canada
Executive Virtual Assistant rates, depending on the assistant’s caliber, often range from CAD 20 to CAD 50 per hour or more.
Financial Accountability of Virtual Executive Assistant.
The significant drawbacks of AI modules are their inefficiency in handling financial transactions. Ossisto provides a high level of personalized virtual executive assistant to improve business efficiency. Virtual assistants are remote workforce and are professionals hired after the careful procedure. At Ossisto, we have a series of interviews and background checks before employing virtual assistants.
In the long run, hiring a virtual assistant proves to be more cost-efficient than AI modules or hiring staff to handle accounts. Even if you have updated software to manage your accounts, you require a human eye to check the entries and validate them as per the tax rules and regulations.
Here are a few financial tasks that an executive virtual assistant can perform that AI modules cannot achieve.
- It can classify, compute, and record financial data per the company’s requirements.
- It can efficiently calculate, check, and verify accounts of financial transactions and tax validation.
- Executive Virtual Assistant can check the accuracy of data posted by other employees or persons.
- It can check all financial entries about every transaction that occurs.
- Virtual accounting assistants can efficiently prepare invoices and maintain accounts ledgers.
- It can also ensure that all your bills are paid on time. Adjustments can be made according to company rules in case of late payments or advance payments.
- It can reconcile statements for Bank accounts, vendors’ financial records, and credit/debit cards.
- It can prepare and process documents for receivable and payable transactions.
- Executive Virtual Assistant can prepare a trial balance sheet and generate a profit and loss statement.
“Humans are Proactive whereas AI is Reactive”
The Future of Virtual Executive Assistant
Looking ahead, it is clear that Role of Virtual Executive Assistant will continue to play an important part in transforming firms around the world. The benefits and advantages of employing virtual help services are becoming clearer, and organizations are realizing their transformative potential. Ossisto, a leading provider of virtual assistance services, is well positioned to determine the future of VEA and support businesses in thriving in the digital era. Ossisto is revolutionizing companies by helping them to utilize virtual support effectively through their excellent virtual assistance services, personalized approach, and commitment to customer success.
Why Hire Virtual Executive Assistants?
Before opting for an AI, it is necessary to consider the difference between AI and real-life VAs. We shall demonstrate how a life Virtual Executive Assistant is better than an AI module.
The executive virtual assistant is efficient in developing an emotional connection. In addition, it observes a non-linear approach which is impossible for AI to achieve. Here are a few areas where an executive virtual assistant is preferred over AI.
1. In Customer Service
Customers often prefer humans over AI for solving their sale-related queries. Though AI has been expanding in the customer service sector, it is suitable for limited questions. When a customer posts a complex query, the AI module fails to identify the query pattern.
2. Scheduling Tasks
Scheduling is the best example to illustrate how humans are better than AI. A Virtual Assistant can embrace AI to reduce the time spent on lower-level tasks and concentrate more on strategic work.
3. Sales
A virtual executive assistant can leverage AI to execute menial and tactical tasks and concentrate better on high-clinical work. AI modules are ineffective in generating sales, while virtual taskforce can do wonders.
4. Calendar Management
With a virtual assistant, you need not hire a personal secretary to manage your schedules. An executive virtual assistant efficiently synchronizes calendars, schedules appointments, and sets up reminders. In addition, a virtual assistant can also import and export calendars and update them.
5. Business Research
Business research may seem an uphill task and may not be suitable for a virtual workforce. But Ossisto has the best available virtual force to help your business grow. Our executive virtual assistant can do effective vendor research, market research, and competitor analysis. Our virtual employees are also effective in product research, including real estate research.
6. Lead Generation/Contact list Building & Management
Some may not believe it, but Ossisto has provided virtual employees who have done contact list building and client management. The workforce is trained to research business contacts & leads and prepare a business contacts list.
7. Preparing Presentations
Ossisto’s virtual executive assistants do have the ability to build on your ppt and do an update on animation and font checks. We have helped many businesses in researching presentation content and preparing business presentations.
8. Digital Marketing
Digital marketing has become a lifeline for many brands. In the future, most business will either expand their digital marketing campaign or have a dedicated team. A virtual executive assistant is a force multiplier for digital marketing campaigns. Our virtual employees can do active Search Engine Optimization (SEO) with Social Media Marketing. In addition, virtual employees are trained for analytical tracking, competitor analysis, and value branding.
About Ossisto Virtual Executive Virtual Assistant
Ossisto’s virtual executive assistant can elevate your business to new dimensions. We provide virtual assistants for all types of companies that are better compared to AI modules.
At Ossisto, we deliver executive virtual assistant in the form of professionals for all kinds of businesses.
Ossisto has been a leading name in digital services and employing virtual executive assistants. We have assisted more than 515 clients and have answered 95% of calls within the third ring cost. The company also has the distinction of delivering over one thousand completed projects.
Executive virtual assistants can be trained to work with proficiency around the clock. It is an effective communication tool that can get into details of transactions and records that other accountants may miss. Virtual executive assistants are proficient with Google, Microsoft, and other popular platforms.
Why Choose Ossisto Virtual Assistant?
Ossisto’s virtual assistant services can elevate your business to new dimensions. We provide virtual assistants for all types of companies that are better compared to AI modules. At Ossisto, we deliver executive virtual assistants in the form of professionals for all kinds of businesses. The company has the distinction of supplying over one thousand completed projects.
Virtual employees are practical communication tools that can see details of transactions and records that AI modules may miss. Ossisto’s Virtual executive assistants are proficient with Google, Microsoft, and other popular suits. Here are some reasons to choose Ossisto services.
Country Based Location
We have proven and tested experienced members in different parts of the world. For region-specific assistance, we have specific arrangements like our virtual assistant USA are suitable for US companies and entrepreneurs.
Currently, we are giving virtual assistants in the US, Asia, and Europe. Having employees from country-specific areas is helpful for companies. It provides a frictionless onboarding process and gels with the local parlance.
Completely Remote
Ossisto’s best virtual assistant service’s remote hiring team specializes in candidates’ recruitment and assessment evaluation. We conduct a series of interviews and background checks before employing any virtual assistant. With complete remote hiring, you can reduce the company’s costs.
Get a Chaperon
Once we are committed to the business, you need not worry about anything. Our team of experts will guide you all the way. We give you the best virtual assistant services with excellent results that speak volumes about the credibility and quality of our services. You can get a trial offer and use our services if they suit your company.
Reliability
We believe in your success for our growth. We don’t brag about our services; instead, we let our clients speak for us. You can talk to our customers and get unbiased feedback to evaluate our services. In addition, our company does not charge clients for virtual assistant software training. We provide expertise in widely used software with installation free of cost.
Steps to Hire Virtual Executive Assistant from Ossisto
Step 1 – Inquire
Get in touch with our consultant to identify your needs. List out points to see if we fit your requirements. If yes, we will send you an agreement and assign a dedicated client consultant. There is no need to rush into a contract. Once satisfied with our executive virtual assistant service, give a partnership commitment.
Step 2 – Evaluate
Evaluate all the pros and cons with our client consultant. Look at your tasks, tools, and requirements, and be assured how we will help you grow. We offer the best virtual executive assistant services with a detailed report of merits and a time plan for assistant induction. We believe in transparency, and there are no hidden costs or false promises.
Step 3 – Placement
Meet the placement team and select the top candidates from our pool of talented assistants. Our client’s consultant will interview and help choose the best candidate for you based on your requirement.
Step 4 – Kickoff
Get a kickoff call with our assistant in the presence of a client consultant. It is deemed to be the official start of our partnership. You can set initial goals, communicate your plans and look forward to success.
Step 5 – Onboarding
Our client-consultant stays in touch to provide a valuable relationship service to guide you through our foolproof onboarding process. We are honed as the best Virtual executive assistant services in the operations and administrative packages.
Step 6 – Follow up
We will follow up to keep ongoing check-ins to support your framework. Through our partnership, we advocate a win-win arena for our clients. Ossisto’s executive virtual assistant service consultant will keep himself tagged on for expert guidance till you are satisfied with our services.
You Don’t Have to Do Everything. Let Ossisto, Take-on
Everyday tasks eat up time, resources, workforce, and money. As a leader, you should delegate responsibility. Specific duties are critical and should be handled under your supervision, while other tasks are routine and can be trusted. Monotonous functions like replying to emails, project updating, or updating documents can be delegated by you to a Virtual Assistant. The better way to manage is by outsourcing in the form of our best virtual assistant services.
Ossisto’s best Virtual Assistant service can help manage your business with an efficient and experienced Virtual Assistant. The costs are pocket-friendly and economical in the long run; the Virtual Assistant is validated to get you the right assistant for your needs. So shed the load and get valuable assets for your business growth. Keep spare time to manage your business goals.
How Can Ossisto Virtual Assistant Service Help?
- Research and Reporting
- Bookkeeping
- Social Media Management
- Project Coordination
- Email Management
- Schedule Management
Our Other Services
1. Content Writing
We have developed content across industries with specialized blog services. We have a team of top-rated content creators across all niches. With thousands of satisfied customers and top-ranking content on the SERP, we at Ossisto are committed to delivering the best content-writing solutions.
2. Graphic Designing
At Ossisto, we provide comprehensive UI/UX services for websites and e-platforms. Supercharge your creative index with custom illustrations, presentations, digital ads, and graphic motion pictures. Put your brand the best face for a competitive acceleration and create a lasting impact.
3. Business Consulting
We are helping businesses grow across the United States and on four significant continents across the globe. Ossisto’s company consulting gives you the best business advisory and consultancy in the central business models. We are proud to provide the best business consultancy to our clients who speak volumes of our services.
4. Digital Marketing
Ossisto’s Digital marketing services provide performance services to businesses to access diverse media platforms. Our vast experience in digital marketing provides our clients with top rankings in the SERP. Along with social media marketing, we provide the best SEO and google ads results.
5. IT and Website
With Ossisto, you get the best It and website services. Whatever site design you need, wherever you are in the world, and whether you are a freelancer or a business owner, we will provide customized websites. Our vision is to enable SMEs to use emerging digital technologies best.
6. Bookkeeping
Bookkeeping involves identifying, classifying, recording, and summarizing significant transactions. Outsourcing accounts with Ossisto keep you legally safe and on track in the fierce business competition. Apart from the legality of financial transactions, we give valuable analysis and help companies in planning, decision-making, and recording transactions.
7. Business Support
With Ossisto’s business support services, you get the best telemarketing, business delivery schedule, and logistics analysis. Your company can build an online business presence with enhanced customer interaction with our business support.
Conclusion
In a dynamic, progressive world growing skillful every day with technology, businesses need to automate their process to keep pace. A virtual employee helps to upgrade most routine tasks without errors. Not only it saves time and money, but it also makes your business transactions smooth.
The ability to adapt is more crucial than ever. Human creativity and the ability to soothe with personalized conversation and sophistication come in handy while managing software applications. AI is less capable of detecting these new behaviors and convincingly presenting them.
Many reputed companies are serving their customers with satisfaction. At Ossisto, we offer clients solutions with an efficient virtual executive assistant. If you want to know more about virtual employees, don’t hesitate to contact us. Or you can drop a message, and one of our team members will contact you.
