Facebook PageView

Real Estate Virtual Assistant – How they Can Help?

Real estate virtual assistant

Why real estate virtual assistant? Being in the real estate sphere accounts for a need to focus on time-management, which most professionals fail due to the difficulty of the tasks on his or her plate. Realtors don’t work often on a strict 9 to 5 timing. They need to keep up the pace of the work, around-the-clock. Missing out on important dates, forgetting to take yearly offs to relax and sometimes, even incapacity to spare enough time to eat properly during relevant intervals, makes working in the real estate sphere a Herculean task.

Here is where the relevance of real estate virtual assistance come into the picture. A realtor can hire them online and delegate some less important work. Meanwhile, the primary duties can be fulfilled with more focus and concentration.


Who are Real Estate Virtual Assistants?

who are real estate virtual assistants

In This Article Find, Who Truly a Real Estate Virtual Assistant Is.

Real Estate Virtual Assistants are professionals who chose to offer their services remotely. Their charges are often lesser than in-house employees. Well, there is absolutely no end to the tasks that these super workers can perform. Majorly, they can help in improving work quality, accelerating sales conversions, decreasing the stress level of the realtors by performing repetitive tasks and increase business productivity. Off lately, the newbies in the real estate industry are in confusion.

It can be described this way; they have all joined the real estate business to earn money, of course. But more than that, they are in this sector to pursue their passion. Most of them are a people’s person, wanting to be in the field to make better business. However, they are not able to do what they want to do, because they spend hours and hours in front of the computers. They can’t be blamed because having an online presence these days means; one isn’t competent enough to sustain in the market. For these new realtors’, virtual assistants are of great help.

Real estate virtual assistants have the tools and skills to deal with all most all digital marketing tasks along with other administrative, business support, and finance & accounting tasks. Taking time for creative tasks too is difficult for realtors in their busy day to day lives.  Creating flyers, banners, presentations, whitepapers, copy for newspapers, PR content, video advertisements, etc. can now be a breezy affair with the assistance of an external professional source. Now, the question is whether your firm or you as a realtor, need a virtual assistant’s help. Well, if your answer to most of the questions detailed below is ‘yes’, then find the right assistant through a reliable online portal or through an agency.

1) Do you spend more time in front of your computer rather than doing essential fieldwork?

2) Are you someone bad at multi-tasking and recently found it absolutely difficult to juggle between tasks?

3) Do you want to have a break from the daily mundane affairs?

4) Would you like to have extra help to do the secondary business tasks while you can concentrate on primary tasks?

5) Are you new to the real estate business and do you want to provide a full-fledged service within a fixed budget?

6) Do you want to run a Dot Com business, but do not want an office or in-house employees?

7) Do you want your business to be functioning 24/7 catering to various geographical locations in differing time zones?

Well, if the number of ‘yes’ is more, you must seriously consider outsourcing real estate tasks to a virtual assistant. You will never be disappointed. Save money and time, the smart way.

Ready to take an Exclusive TRIAL? 

Our Virtual Assistants are ready to start providing your customers with an unbelievable customer experience.

Hire a Real Estate Virtual Assistant and Get Less Impacted By Industry Issues

Real estate virtual assistant

Every Industry faces a few current and emerging issues which can be tackled only by intelligent solutions. Uprising of these issues can be of various reasons and it differs from one geographical location to the other. Real estate industry too faces controversial matters that hit the newspaper headlines. In the US, the back-burning issues in this industry are infrastructure, technology effect, political division, capital market rise, population migration, public and private indebtedness, etc.

So, if you are a realtor or is a professional in this space, the plate is filled with burning topics to deal with. In such a scenario, giving the right amount of time and concentration on both primary and secondary tasks is almost impossible. Why taking extra burden, when outsourcing options are open and that too at budget-friendly costs.

In today’s economic conditions, finding a listing in a low-inventory market is not too easy, the solution to this is to find the right referral. Rely on a fully-fledged real estate virtual assistant agency to expand the sphere of influence. If you are in the industry for a long time, you would have perceived the modern importance of having a strong online presence.

Home shoppers these days check out the websites of realtors before going to the next step in the buying cycle. For winning among the growing online competition, launch 360-degree digital marketing stunts. As a realtor, you might not be able to dedicate a specific time of the day to do very crucial digital marketing tasks.

Assign these tasks to a virtual assistant team and see how you would be able to stay relevant and compete even with the bigger brands. For a medium or small sized real estate agency, constant upgradation of technology is the shortest way to trouble, as it involves huge budget. Other factors that spiral into expensive problems include purchasing the wrong CRM, transferring domains to new servers, errors with apps, data security breaches, etc.

If these tasks are given to an authentic virtual assistant agency, winning a race to keep up the pace with new trends and technology upgradation will be easy. Upgrading the database and managing the ever-increasing list is an unavoidable repetitive mundane task.

Most agents overlook on the importance of keeping in touch-contact on a regular basis. Maintaining a database of high-quality contact details and targeting an effective message to people, is fundamental in real estate business. The best way to do this is through marketing automation. Confusions around selecting the right CRM can totally be avoided by relying on a real estate virtual assistant.

There is no end to the reasons on why realtors are relying on virtual assistants. Primarily, the ease and the option to save money is opening way to choose this biggest trend.

Tasks That A Real Estate Virtual Assistant Can Complete

tasks that a real estate virtual assistant can complete

Grow your business by outsourcing the following tasks to a trustworthy real estate virtual assistant:


research is one of the prominent tasks in the day of a realtor. To evaluate market value of an asset, to find buyers or sellers, to search for informative marketing data, to find ownership and other research-based work can be easily done by an experienced real estate virtual assistant.

Data entry

dependable data entry for real estate means a service with zero error. The direction of a real estate deal is set by the information collected. The information can be of any format. A real estate virtual estate agency can help with data entry of buyers/ sellers’ information, maintenance of legal documents, data entry of sales records/hard copies/online-offline data entry, tax-associated data entry and much more. One can save 60% of operational cost through clean data entry reports a reliable online source.

Cold calling

An interesting article published by Microsoft reveals that cold-calling will work in a real estate business, but one needs to know the right and wrong ways to do the same. The agents should understand the industry, inside-out and create research-based scripts to polarize lead generation strategies. A real estate virtual assistant can do all of it without micro-management. Most of these specialists come with years of experience and skills for completing tasks within the stipulated time-limit.

Managing and organizing

A real estate agent’s office will be filled with physical and digital contracts. In today’s era, one should be extra vigilant of frauds and forgery. In the year 2000, the US federal law made electronic signatures equally acceptable like handwritten signatures, this is in fact helping real estate professionals close the deals faster. But the ill effect of it, is the need that has risen to save highly sensitive information. A virtual assistant would be the right person to turn to, if you cannot find the right focus and time to collect, arrange and manage confidential information and other documents in a proper way.

Calendar Management

To any successful agent, time is money. To make each ticking time favourable for a business, a realtor keeps a calendar filled with data on what to do, whom to meet, calls to make, meetings to attend, etc. A small real estate agency can keep such details in a hand-written document or in a diary, but what about big businesses? So, calendar management is not complete in many organizations without incorporating real estate planner. Many of the ‘do it yourself’ online platforms are free, but high-end software is costly. Outsourcing would be the right solution to delineate smart workflows, calendars and to-do lists.


Promotion of business is a must for reaching the right target audience. A mix of traditional and new medium can be used to promote a real estate business. However, it is a time taking process. Brainstorming marketing ideas, finding the right medium and execution of the plan requires a robust team of many members. Instead of paying these specialists huge amount, get done the best promotional plan by real estate virtual assistants.

Also, these specialists sometimes become consultants for businesses on various concerning topics such as increasing brand awareness, dissemination of relevant information, increasing customer traffic and building sales & profits. A real estate virtual assistant can also do sales/lead conversions, speciality tasks such as translation/transcription or graphic designing.

Create Wow ROI

For an investor, real estate is often a profitable business. A realtor’s case is a tad bit different. Real estate businesses start their journey with huge investment hoping to get good investment in the near future. According to trustworthy online articles, most real estate agencies fail in its first year. The first reason is the lack of prioritizing actionable tasks. Many realtors start doing the business as a part time and plate will always be filled; this often leads to failure and loss of money.

Only proper delegation of work to experts can help in creating ‘wow’ return of investment. Second, lack of an expert to guide in the direction can cause self-doubt resulting in failure ultimately. This is not a discouraging sign, if real estate is a passion, there shouldn’t be any hesitation to get into the field.

One can generate more than the investment amount by going totally officeless. Outsource most tasks to a real estate virtual assistant. Increase the cash flow and keep the expenses minimum by smart investment. One doesn’t have to invest on in-house resources or for training new employees, a virtual assistant agency will have all resources in place and one can avail all of it in a pocket-friendly price.

Even if you have a counterargument saying that you had been running a real estate successfully and have got a proper return of investment; at one point in time outsourcing will help you tremendously.

For example, a few years later into your business, you would want to maintain the momentum but will have huge piles of listings and new clients every other day. Your idea of being the jack of all trades is definitely a flop one. Conveniently, create a niche for yourself. Do the primary and the most important tasks and rest of the boring tasks, outsource.

An agency like outsource2ossisto offers an array of services such as business support, creative design, digital marketing, finance and accounting, IT development, content writing or even a personal virtual assistant. Now sending pitches, creating email funnels, responding to emails, publishing an article or anything that you think would transform your business can be achieved in a shorter time.

Ready to take an Exclusive TRIAL? 

Our Virtual Assistants are ready to start providing your customers with an unbelievable customer experience.

Find Out Examples On How You Can Make Use Of A Real Estate Virtual Assistant 


  • Handle Multiple Listing Service (MLS) with ease


MLS is a tool used by group of realtors to allow each of them to see one another’s listings for properties for sale. It is a suite of services that real estate brokers use to establish contractual offers of compensation (among brokers) and also to accumulate/disseminate information to enable appraisals.

This helps every broker in the team to benefit from the consolidated and shared information, and also by sharing commissions. However, listing is not an easy process and it is time-consuming when you have multiple-listing. Here, a virtual assistant can help you meticulously. All you have to do is to share with them the relevant information. A real estate agent can create multiple clean MLS sheet which includes:

  • The property types
  • Listing Information
  • Property Description
  • Images
  • A virtual tour
  • Pricing details

As a realtor, it is counterproductive to spend excessive time to handle Multiple Listing Service. The smart idea would be to present the task to an expert, while you are investing time on doing the primary business generating tasks.


  • Managing Social Media Accounts

    managing social media accounts

Popularity matters when it comes to taking any business to newer heights. Social media catalyses the formulation of business’s wise strategies to outwit its competitions. Exploring, incorporating and utilizing each of these platforms is nevertheless a patience questioning task. Why taking tensions, when a real estate virtual assistant can also wear the cap of a social media strategist.

Managing social media accounts, creating unique strategies, analysing the results and improving the visibility can all be done within a stipulated budget. Some of the relevant virtual assistant tasks for real estate companies include; adding event invites, uploading new posts, responding to queries on online platforms, addition of featured properties and responding to reviews. Most often social media followers would be the first-time buyers, educating them is definitely a time-taking process, so your firm would need a full-time social media strategist or a digital marketer to create leads.

In search of new customers, neglecting existing ones is not a right option. Social media should also be used as a place to engage the existing pool of customers. This requires constant efforts too. A real estate virtual assistant would be the right partner for your firm capable of handling all your social media business accounts effectively.


  • Hassle-free preparation of monthly reports

    Hassle free preparation of monthly reports

Creating monthly reports is an essential task of all realtors. Painstakingly one creates reports on various activities such as social media engagement, new-email subscriber connects, mortgage rate, trending market activities, lead-to-client conversions, sales figures, etc. Only an expert would know the essential components in each of these reports.

Some of these relevant documents would require having videos, excel sheets, presentations, research-based data, etc. A real estate virtual assistant can help in creation of precise, clear and meaningful data for all kinds of reports required in a real estate agency.

The best part is that all of these tasks will be completed without any intense training or induction, as the VA’s would have dealt with similar projects for other real estate agencies. Speed comes with experience and so does confidence in dealing an engaging and a balanced data. Now-a-days there are several software that helps a realtor in generating reports, however a need for an overseer is genuine. Hire a real estate virtual assistant, even if you are using a software for report generation. He or she will be readily monitoring, analysing and throwing lights on insightful information like no other software.


  • Cost Factor

    cost factor

So, do you think hiring a real estate virtual assistant is a costly affair than taking an in-house employee? This is not true. A reliable assistant requires no extra training, extra job benefits or other extra resources. All you have to pay them is the budget-friendly prices, often clearly detailed in their websites or portfolios.

The charges often fluctuate depending on the differing geographical areas and experience of the VA. In the US, real estate virtual assistant generally gets paid anywhere between $30 and $70 per month. The current trend in the country is to hire independent VAs instead of experts from various agencies. These individual contributors are highly qualified experts working for multiple companies, projects and tasks; so that they can earn better. As a realtor, you can utilize this opportunity smartly.


The Major factors that influences the pay of a real estate virtual assistant are:

Major factors that influences the pay of a real estate virtual assistant

Experience & expertise

More the experience, the person becomes more resourceful, efficient and reliable. Finding the right expert with the correct skill set and availability starts with your creation of a profile that entails all your specific requirements. Type of work Giving a clear information to the VA on the tasks they are supposed to complete, and time required to complete those tasks would help them to quote the right cost at the beginning of the project. Budgeting right is the secret behind restricting money flow and controlling overall cost.  

Level of technical knowledge required

Some of the real estate virtual assistant tasks require medium to high technical knowledge. A real estate VA should be proficient in using programs such as Microsoft Word and Excel. Knowledge in researching various subjects and industry topics in the internet, is also very important. Adeptness in handling tools like Hubstaff, Dropbox, Google Calendar, GroupMe, Skype makes the work flow smooth and faster.

Geographical location

Geographical location of your VA will also influence the pay. According to a recent relevant survey, India is the most preferred outsourcing destination. 80 percent of UK and USA companies outsource their tasks to India. Cheap labour, high quality of the tasks completed, and easy availability of virtual assistants makes India, the best destination. Other hot destination for outsourcing are China, Malaysia, Brazil, Indonesia, Thailand, Philippines, Mexico, Chile and Poland. However, in real estate sector, businesses prefer finding VAs from one’s own hometown or from the neighbourhood for all the obvious reasons. They are expected to know the pace of local business, set & manage calendars with meetups with localities, know the local language and communicate with ease, etc.

Ossisto Real Estate Virtual Assistant Services

Ossisto's real estate virtual assistant services

Outsource2Ossisto is a one stop shop for all your virtual assistant needs. Here one can not only find real estate virtual assistants but also general virtual assistants and other specialists in various fields such as BPO, Business Support, Creative Design, Digital Marketing, Finance and Accounting, IT Development, Content Writing, IMS and IT recruitment. Trusted by small businesses and corporations alike, all the professionals are hand-picked based on their qualifications and skill sets. The company offers solutions for agents & brokers, investors, property management firms and telemarketers.

Ready to take an Exclusive TRIAL? 

Our Virtual Assistants are ready to start providing your customers with an unbelievable customer experience.

Here are some of the prime reasons why one should hire our specialists:

here are some of the prime reasons why one should hire our specialists

  • Our team consists of highly experienced virtual real estate assistants. They have worked with diverse industries, variety of projects and for businesses established around the globe.
  • The company maintains 100 percent confidentiality. Maintaining security and privacy is the top priority. Clear policies are framed to reduce the scope for a glitch. All the virtual assistants working with us are assigned with unique user IDs and passwords to websites, social media accounts, project management tools, email accounts and cloud-based software application.
  • Charges are priced in a way to help businesses to utilize the VA opportunities. Flexible subscriptions and low hourly rate are one of the highlights. ‘Gift of Time’ and ‘Refer a friend’ are services created for all our beloved clients’/customers and others. One can gift virtual assistant services to their person of choice and can also gain extra bonus points and hours by referring a friend to our service.
  • Businesses can request for a replacement VA, if one is not satisfied with the present VA working for them. We also assure a total money back guarantee, in case of total dissatisfaction.
  • Each project is lead by a dedicated customer success manger. He or she would communicate with the clients to ensure productivity. We would be available to talk and discuss about the project 24/7. Improving the scope to achieve more and help businesses reach their goals are our utmost priority.
  • There is no limitation to the number of tasks that our real estate virtual assistant can complete.
  • Our assistants are ace at data scraping various traditional and modern sources using the right software.
  • Specialists are capable of generating reports with the right information received from Multiple Listing Service.
  • Our VAs are reliable writers well-versed in creating messages. They can develop error-free blogs and other content for various business collaterals attracting a huge pool of readers across the globe. They not only have good writing skills but also great communication and people skills. Whether it be filling documents as per the official checklists or following up with the clients, our experts can do it all.
  • Our experts won’t demand for sick leaves, casual leaves or any other employment benefits like an in-house employee. However, they can complete tasks efficiently, saving both time and money. Most of these works are done based on contract basis, so no work means no pay; making it one of the most inexpensive way of getting a work done on time.

Now that you know that a real estate virtual assistant can be a great asset to your firm, we have included a few more details in the form of FAQs for your reference. If a real estate virtual assistant is what you are looking for in the year 2020, try our services. Write to us detailing on your requirements, one of our associates will contact you without any delay.

A real estate virtual assistant is a professional, ready to support you complete real estate-based tasks remotely or virtually, often at a lower cost than a professional ready to work in-house. He or she doesn’t require extra training or resources letting you save both time and money. Our real estate VAs has a great knowledge in MLS & other local listing and are well-versed in the rules and regulation pertaining to this field. Unmatchable communication and people skills make our experts a great asset. On signing-up, you will be assigned with a dedicated VA, ready to work based on your orders, suggestions and time frames.

There is no requirement for micro-management or quality assurance; professionals with us can be considered as your faithful partners. Explore and discover our contact details. In the process, we are sure that you would come across many other services useful to your real estate firm. Immediately after the sign up, one of our associates will call you to collect all the details required for the completion of the task(s)/project. A dedicated VA will be assigned to you based on your specific requirements. Project flow, costing, reporting, time tracking etc are systematically maintained with the help of special tools and a project manager will be the best point-of-contact for you in our organization.

On knowing that you are not satisfied with a VA, we assure you a replacement on an immediate notice. Total dissatisfaction is compensated with a money back policy. We track projects with the help of one of the best project management tools. Deadlines, budgeting and quality of work can all be accurately tracked. The visibility is enabled not only for VAs and project managers, but clients too can check the project flow. This is to ensure that everybody is on the same page, maintaining transparency in all our services.

We have a hiked record on the number of the returning clients, for value additions we create is exceptional. All our experts handle and deal a company’s confidential and sensitive data in a highly secured way. Pricings vary from project to project. Very often, Ossisto run rebates and exciting offers. Right now, one can avail bonus hours by referring a friend or can now enjoy 2 hours of free VA services. Don’t miss out on this opportunity.



Want to bring a positive change to your REAL ESTATE BUSINESS?

Hire our VAs and boost productivity

Ready to take an Exclusive TRIAL? 

know more>> How to build a real estate website, and how much will it cost?

Our Virtual Assistants are ready to start providing your customers with an unbelievable customer experience.

Share this blog on social media

Ossisto Comments