Introduction to virtual executive assistants
An executive virtual assistant is becoming an important part of businesses. It allows work from a remote location and serves as an automation tool. From scheduling appointments to digital marketing, a virtual assistant can do many things.
Do you find it challenging to update a calendar, clean up spam, or manage simple routine tasks? Are you always late to the office trying to do up titbits of futile tasks? If all these are familiar things, you need a virtual executive assistant.
About Ossisto Virtual Executive Assistant
Ossisto’s virtual executive assistant can elevate your business to new dimensions. We provide virtual assistants for all types of companies that are better compared to AI modules. At Ossisto, we deliver executive virtual assistants in the form of professionals for all kinds of businesses.
Ossisto has been a leading name in digital services and employing virtual executive assistants. We have assisted more than 515 clients and have answered 95% of calls within the third ring cost. The company also has the distinction of delivering over one thousand completed projects.
Executive virtual assistants can be trained to work with proficiency around the clock. It is an effective communication tool that can get into details of transactions and records that other accountants may miss. Virtual executive assistants are proficient with Google, Microsoft, and other popular platforms.
What is a Virtual Executive Assistant?
Virtual employees are remotely hired professionals based temporarily or permanently by virtual assistant companies. These professionals need not work from an office but can work from anywhere; it can be their home, coffee shop, or shared working space where they can access high-speed internet.
Virtual employees are, in various forms, permanent employees, casual workers, temporary staff, or freelancers. These employees can be employed directly by companies or hired through a third-party agency. Virtual executive assistants are also remotely hired professionals. Companies can use them as freelancing individuals or hybrid workers working for virtual assistant companies.
Is Hiring a Virtual Employee Important for Businesses?
Most businesses have plenty of titbits of trim work that eats up too many work hours and workforce. Spending time on routine tasks will take time for business planning and analysis, which is essential for the company’s growth. However, everyday tasks do not require any intervention. Important work does require supervision, planning, and guidance.
Hiring an executive virtual assistant helps businesses from increasing the additional load of employees in their initial phase. Virtual employees can handle routine tasks like replying to emails, creating spreadsheets, or responding to common queries. Moreover, hiring a virtual employee proves more economical than hiring a full-time employee for routine tasks.
How to Hire Virtual Executive Assistants?
The first step before hiring a virtual employee is to assess your business needs. The most common tasks a virtual executive assistant can do are – social media posts, managing schedules, and data entry. In addition, a virtual employee can also reply to regular emails, keep accounts, and organize a database. The task details with a time plan will give you a fair idea of routine tasks.
Many companies are proficient in providing executive virtual assistants. However, it is advisable to do a background check on the virtual assistant company before getting into business dealing. Another way is to post a job listing on job sites to look for freelancers. The process may be cumbersome, and it might be challenging to get the right candidate by this mode. The best way is always to go for a reputed virtual assistant company who are proficient in getting you the right candidate. Ossisto is a well-established, reputable, and reliable partner in getting your company the best virtual assistants.
Why Do Businesses Prefer Virtual Executive Assistant Over AI?
Considering Artificial Intelligence modules is a viable option employed by many brands. Even though they utilize machine learning to complete tasks, they can only follow commands. AI modules rarely think out of the box while encountering a situation. A simple fact that AI can’t adapt the way humans do. An executive virtual assistant helps businesses personally and professionally with added human intellect and personal touch.
Executive virtual assistants are extensively used everywhere these days. As more companies hire a virtual workforce, it has a great future and use. Here are ten reasons businesses need a virtual executive assistant over an AI module.
1. Employ Management
It is always better for companies to utilize their trained force for essential tasks. The mundane job can be handled by automation or remotely by an AI module. However, a virtual executive assistant can intelligently tackle most ordinary and repetitive tasks. Trained employees focus on essential functions of the company and do not reply to a redundant command given to an AI module.
2. Cost Reduction
Hiring an executive virtual assistant reduces the cost. Instead of appointing a full-time operator, companies can outsource it at an economical hourly cost. It will reduce the monthly salary and other facility costs and save you the cost of training and creating additional infrastructure. An AI module also works well here but is comparatively costly and inefficient as an executive virtual assistant.
3. Time Management
A virtual executive assistant plays a significant role in saving time; your team need not put extra hours on resume screening, posting ads, or the interview process for essential functions. A virtual employee can accomplish these tasks efficiently and quickly. In the end, you will have an efficient and happy team. However, AI may solve some of your problems, but it may not be as efficient as an executive virtual assistant.
4. Handles Financial Records
A virtual assistant can prevent your business from collapsing by adequately maintaining your financial documents. It can create labels according to the expenses incurred every day. Recording purchases with the reconciliation of each transaction is also one of the essential features that a virtual executive assistant performs.
A proficient accounting virtual assistant helps businesses track expenses to cut unnecessary costs. It records and links financial transactions to accounts for easy verification of payments.
5. Generates Invoice with Bill Payment
Your virtual assistant can track your returns and report financial requirements. A virtual assistant can pay the bills and generate an invoice. It acts like a trained accountant performing an everyday task to perfection.
Your payment follow-ups are no more problems. With your executive virtual assistant, you can track the dues and plan your finances accordingly.
6. Pay Management
All companies, big or small, need payment management software for their companies. Hiring a virtual assistant eliminates the requirement for additional software for payroll management. It can efficiently handle all pay and perks-related issues and keep an account of the same.
7. Generates Financial Statements
A virtual accounting employee can generate financial statements for audit trails and expenditure-related queries. It can even generate profit or loss statements whenever required. Your virtual executive assistant is an asset for analyzing cash flow and trial balances.
8. Files Income Tax Return
Filing an Income tax return is a mandatory process for all businesses. All tax queries must be processed as per the IRS deadlines. Your virtual assistant manages all tax-related documents and assists in filing your tax returns. It can also evaluate all dues and generate a return file where needed.
9. Helps in Business Purchases
The rule is to never make personal purchases from a business account. If you follow this principle, the funds will have no irregularities. An accounting virtual assistant will keep trails of all business purchases. It can make automatic purchases for monthly recurring expenses. Your virtual assistant keeps all purchase accounts in place.
10. Human Intellect
Last but not least, hiring a virtual assistant gives you the added advantage of the human touch. A machine functions in a set pattern to follow a set of commands. There are many situations when a customer query needs to be answered deliberately. In the event of a technical glitch or an inquiry call, an executive virtual assistant is a better and more efficient option than an AI module.
Financial Accountability of Virtual Executive Assistant.
The significant drawbacks of AI modules are their inefficiency in handling financial transactions. Ossisto provides a high level of personalized virtual executive assistant to improve business efficiency. Virtual assistants are remote workforce and are professionals hired after the careful procedure. At Ossisto, we have a series of interviews and background checks before employing virtual assistants.
In the long run, hiring a virtual assistant proves to be more cost-efficient than AI modules or hiring staff to handle accounts. Even if you have updated software to manage your accounts, you require a human eye to check the entries and validate them as per the tax rules and regulations.
Here are a few financial tasks that an executive virtual assistant can perform that AI modules cannot achieve.
- It can classify, compute, and record financial data per the company’s requirements.
- It can efficiently calculate, check, and verify accounts of financial transactions and tax validation.
- Executive Virtual Assistant can check the accuracy of data posted by other employees or persons.
- It can check all financial entries about every transaction that occurs.
- Virtual accounting assistants can efficiently prepare invoices and maintain accounts ledgers.
- It can also ensure that all your bills are paid on time. Adjustments can be made according to company rules in case of late payments or advance payments.
- It can reconcile statements for Bank accounts, vendors’ financial records, and credit/debit cards.
- It can prepare and process documents for receivable and payable transactions.
- Executive Virtual Assistant can prepare a trial balance sheet and generate a profit and loss statement.
“Humans are Proactive whereas AI is Reactive”
Why Hire Virtual Executive Assistants?
Before opting for an AI, it is necessary to consider the difference between AI and real-life VAs. We shall demonstrate how a real-life Virtual Executive Assistant is better than an AI module.
The executive virtual assistant is efficient in developing an emotional connection. In addition, it observes a non-linear approach which is impossible for AI to achieve. Here are a few areas where an executive virtual assistant is preferred over AI.
1. In Customer Service
Customers often prefer humans over AI for solving their sale-related queries. Though AI has been expanding in the customer service sector, it is suitable for limited questions. When a customer posts a complex query, the AI module fails to identify the query pattern.
2. Scheduling Tasks
Scheduling is the best example to illustrate how humans are better than AI. A Virtual Assistant can embrace AI to reduce the time spent on lower-level tasks and concentrate more on strategic work.
A virtual executive assistant can leverage AI to execute menial and tactical tasks and concentrate better on high-clinical work. AI modules are ineffective in generating sales, while virtual taskforce can do wonders.
4. Calendar Management
With a virtual assistant, you need not hire a personal secretary to manage your schedules. An executive virtual assistant efficiently synchronizes calendars, schedules appointments, and sets up reminders. In addition, a virtual assistant can also import and export calendars and update them.
5. Business Research
Business research may seem an uphill task and may not be suitable for a virtual workforce. But Ossisto has the best available virtual force to help your business grow. Our executive virtual assistants can do effective vendor research, market research, and competitor analysis. Our virtual employees are also effective in product research, including real estate research
6. Lead Generation/Contact list Building & Management
Some may not believe it, but Ossisto has provided virtual employees who have done contact list building and client management. The workforce is trained to research business contacts & leads and prepare a business contacts list.
7. Preparing Presentations
Ossisto’s virtual executive assistants do have the ability to build on your ppt and do an update on animation and font checks. We have helped many businesses in researching presentation content and preparing business presentations.
8. Digital Marketing
Digital marketing has become a lifeline for many brands. In the future, most business will either expand their digital marketing campaign or have a dedicated team. A virtual executive assistant is a force multiplier for digital marketing campaigns. Our virtual employees can do active Search Engine Optimization (SEO) with Social Media Marketing. In addition, virtual employees are trained for analytical tracking, competitor analysis, and value branding.
Why Choose Ossisto Virtual Assistant?
Ossisto’s virtual assistant services can elevate your business to new dimensions. We provide virtual assistants for all types of companies that are better compared to AI modules. At Ossisto, we deliver executive virtual assistants in the form of professionals for all kinds of businesses. The company has the distinction of supplying over one thousand completed projects.
Virtual employees are practical communication tools that can see details of transactions and records that AI modules may miss. Ossisto’s Virtual executive assistants are proficient with Google, Microsoft, and other popular suits. Here are some reasons to choose Ossisto services.
Country Based Location
We have proven and tested experienced members in different parts of the world. For region-specific assistance, we have specific arrangements like our virtual assistant USA are suitable for US companies and entrepreneurs.
Currently, we are giving virtual assistants in the US, Asia, and Europe. Having employees from country-specific areas is helpful for companies. It provides a frictionless onboarding process and gels with the local parlance.
Ossisto’s best virtual assistant service’s remote hiring team specializes in candidates’ recruitment and assessment evaluation. We conduct a series of interviews and background checks before employing any virtual assistant. With complete remote hiring, you can reduce the company’s costs.
Get a Chaperon
Once we are committed to the business, you need not worry about anything. Our team of experts will guide you all the way. We give you the best virtual assistant services with excellent results that speak volumes about the credibility and quality of our services. You can get a trial offer and use our services if they suit your company.
We believe in your success for our growth. We don’t brag about our services; instead, we let our clients speak for us. You can talk to our customers and get unbiased feedback to evaluate our services. In addition, our company does not charge clients for virtual assistant software training. We provide expertise in widely used software with installation free of cost.
Steps to Hire Virtual Executive Assistant from Ossisto
Step 1 – Inquire
Get in touch with our consultant to identify your needs. List out points to see if we fit your requirements. If yes, we will send you an agreement and assign a dedicated client consultant. There is no need to rush into a contract. Once satisfied with our executive virtual assistant service, give a partnership commitment.
Step 2 – Evaluate
Evaluate all the pros and cons with our client consultant. Look at your tasks, tools, and requirements, and be assured how we will help you grow. We offer the best virtual executive assistant services with a detailed report of merits and a time plan for assistant induction. We believe in transparency, and there are no hidden costs or false promises.
Step 3 – Placement
Meet the placement team and select the top candidates from our pool of talented assistants. Our client’s consultant will interview and help choose the best candidate for you based on your requirement.
Step 4 – Kickoff
Get a kickoff call with our assistant in the presence of a client consultant. It is deemed to be the official start of our partnership. You can set initial goals, communicate your plans and look forward to success.
Step 5 – Onboarding
Our client-consultant stays in touch to provide a valuable relationship service to guide you through our foolproof onboarding process. We are honed as the best Virtual executive assistant services in the operations and administrative packages.
Step 6 – Follow up
We will follow up to keep ongoing check-ins to support your framework. Through our partnership, we advocate a win-win arena for our clients. Ossisto’s executive virtual assistant service consultant will keep himself tagged on for expert guidance till you are satisfied with our services.
You Don’t Have to Do Everything. Let Ossisto, Virtual Executive Assistant Take-on
Everyday tasks eat up time, resources, workforce, and money. As a leader, you should delegate responsibility. Specific duties are critical and should be handled under your supervision, while other tasks are routine and can be trusted. Monotonous functions like replying to emails, project updating, or updating documents can be delegated by you to a Virtual Assistant. The better way to manage is by outsourcing in the form of our best virtual assistant services.
Ossisto’s best Virtual Assistant service can help manage your business with an efficient and experienced Virtual Assistant. The costs are pocket-friendly and economical in the long run; the Virtual Assistant is validated to get you the right assistant for your needs. So shed the load and get valuable assets for your business growth. Keep spare time to manage your business goals.
How Can Ossisto Virtual Assistant Service Help?
- Research and Reporting
- Social Media Management
- Project Coordination
- Email Management
- Schedule Management
Our Other Services
1. Content Writing
We have developed content across industries with specialized blog services. We have a team of top-rated content creators across all niches. With thousands of satisfied customers and top-ranking content on the SERP, we at Ossisto are committed to delivering the best content-writing solutions.
2. Graphic Designing
At Ossisto, we provide comprehensive UI/UX services for websites and e-platforms. Supercharge your creative index with custom illustrations, presentations, digital ads, and graphic motion pictures. Put your brand the best face for a competitive acceleration and create a lasting impact.
3. Business Consulting
We are helping businesses grow across the United States and on four significant continents across the globe. Ossisto’s company consulting gives you the best business advisory and consultancy in the central business models. We are proud to provide the best business consultancy to our clients who speak volumes of our services.
4. Digital Marketing
Ossisto’s Digital marketing services provide performance services to businesses to access diverse media platforms. Our vast experience in digital marketing provides our clients with top rankings in the SERP. Along with social media marketing, we provide the best SEO and google ads results.
5. IT and Website
With Ossisto, you get the best It and website services. Whatever site design you need, wherever you are in the world, and whether you are a freelancer or a business owner, we will provide customized websites. Our vision is to enable SMEs to use emerging digital technologies best.
Bookkeeping involves identifying, classifying, recording, and summarizing significant transactions. Outsourcing accounts with Ossisto keep you legally safe and on track in the fierce business competition. Apart from the legality of financial transactions, we give valuable analysis and help companies in planning, decision-making, and recording transactions.
7. Business Support
With Ossisto’s business support services, you get the best telemarketing, business delivery schedule, and logistics analysis. Your company can build an online business presence with enhanced customer interaction with our business support.
In a dynamic, progressive world growing skillful every day with technology, businesses need to automate their process to keep pace. A virtual employee helps to upgrade most routine tasks without errors. Not only it saves time and money, but it also makes your business transactions smooth.
The ability to adapt is more crucial than ever. Human creativity and the ability to soothe with personalized conversation and sophistication come in handy while managing software applications. AI is less capable of detecting these new behaviors and convincingly presenting them.
Many reputed companies are serving their customers with satisfaction. At Ossisto, we offer clients solutions with an efficient virtual executive assistant. If you want to know more about virtual employees, don’t hesitate to contact us. Or you can drop a message, and one of our team members will contact you.
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