Hiring a virtual assistant is a means by which businesses reduce their total entrepreneurial cost. But have you ever wondered, how virtual assistants are able to do their tasks efficiently and on-time at a reduced cost? Well, they make use of effective software to ease their job. Here in this blog read on about the software tools used by virtual assistants.


Google Calendar

Google Calendar is a time-management and scheduling tool developed by Google. Virtual Assistants make use of this tool to schedule meetings, for planning focused work time, email the events or meeting details to the clients, add the location of the meeting, sync details with CRM and much more. This tool helps the virtual assistants to tweak and fix problems related to arranging multiple client meetings, allocating client work and managing the appointments.

Dropbox Business

Dropbox is a new age alternative for those who are not interested to use Google app format. With the help of Dropbox business, virtual assistants share huge files without any hassle. One can create and share videos, photos and other files without any delay. It is suitable for a virtual assistant firm as it is reasonably priced.


Virtual assistants who are providing digital marketing services to clients know the difficulty in managing multiple social media pages. To solve this issue, tools like buffer is used. It helps in scheduling the social media posts, track content performance and manage all accounts at one single space. Buffer often comes up with plans that helps multiple people manage a client’s social media accounts. An absence of a virtual assistant in the workplace wouldn’t affect the workflow as an another employee can access the accounts using Buffer.


Skype is the most explicitly used software to conduct online conferences, meetings and interview. Its features are so convenient that helps the entire world get connected. Chat history is auto-saved on Skype’s cloud for 30 days. Virtual assistants mostly use Skype to have interactions with the clients because most people are familiar with the software. It also facilitates screen sharing and PPT collaboration options.


PayPal helps virtual assistants to have easy transactions between the clients. As most people are used to the features of PayPal, using the app has become a standard among most virtual assistant providers. One can track all the transactions. Other features are online invoicing, mobile card reading facility, bill me later option and many more convenient features.

Time Doctor

Time Doctor is a powerful time tracking tool that helps virtual assistants to manage priority tasks and improve productivity. A client project is usually dealt by multiple assistants, so tracking their productivity and completion of the project will be easy and accurate with the help of this app.

Most software used by virtual assistants is priced less, interactive and popular in terms of number of people use them. Some of the other apps used by virtual assistants other than the above mentioned ones are Hubspot, GroupMe, Rhino Support, Snagit, etc.

Assigning projects, communicating with the clients, streamlining the internal team, analyzing projects, storing details, managing profiles, generating sales leads, creating documents, transacting money, sharing calendars or optimizing business performance; virtual assistants rely on software to complete all of these tasks in a professional manner.