5 Tips To Optimize Time! An Entrepreneur’s Perspective

virtual assistants can save and optimize time

According to a relevant study report published online, only 10% of people feel that they have control over how they spend their time. For front-runners in the business arena, time is money. We all have 24 hours in a day and optimizing it for bringing out the best is a talent. There are numerous management theories of time management, but when it comes to practicality, the best solution is to ‘share the load’. The new way to do it is to hire a virtual assistant.

Virtual assistants are independent employees who provide various services to their clients. VAs often works from home and connects with clients through remote communication channels. Businesses get benefitted hugely from getting VA assistance as they don’t fall under the payroll of the company. Within a less budget, one can get done tasks that are mundane and repetitive in a faster way.

Then there is another set of web-based companies called as ‘Virtual assistant agencies’ that has proliferated into the market. They act as the middle men between the clients and the highly talented virtual assistants easing the workflow further. This blog is an eye opener to those who are in search for a better way to get the things done. Optimize your time by relying on virtual assistants.

For less than $5, one can hire a virtual assistant to do a simple task. The perk is that there is no restriction to the nature of the job, a relevant assistant can complete. A highly reputable VA firm like Ossisto can successfully complete an array of tasks like Bookkeeping, Business Support, IT & Website development and management, Digital Marketing, Business Consulting, Graphic Designing Services, Content writing services and much more. Right systems and processes in place will help in saving time.

The success of VA agencies owes to this practice of building client friendly systems in place. A remote personal assistant will not be trusted as much a VA working for a reputable firm. However, platforms like Upwork, Fiverr, Workmarket, Guru.com etc shows clear details of the person offering his or her expertise to others. Businesses can facilitate growth and maximize income by giving away tasks on their plate to virtual assistants. Rates of VA vary, depending on various factors like the estimated length of the project, expertise required, experience of the VA, geographical location, etc.

If you are a management student, at least once you would have come across the theory, Maslow’s hierarchy of needs. If not, it is ok. The crux of it suggests that human motivation generally moves through certain key factors such as love, self esteem, self-actualization, self-transcendence etc. What if a business man can achieve all of this by using time wisely? Finding time to do what he or she wants is a perfect way to strike a work-life balance. That is exactly what virtual assistants’ opens up for entrepreneurs. Here are important tips on how with the help of virtual assistants, businesses can optimize time.

5 Tips To Save Your Time_2

1.Improve Productivity

Some of the real statistics show that a full time employee is productive only for 2 hours 53 minutes in a day while a VA is charged only for the number of hours he or she worked. If you are running a new business, this is truly an important figure as budget matters. In a small business environment, everyone has to wear multiple hats. Top managers might have to juggle between multiple tasks. Why not rely on affordable virtual assistant services and concentrate on primary tasks?

Virtual assistants are truly logical in their approach towards any project executed. Smart enough to organize data, put processes in place, filter communication, prioritize tasks, automate when necessary and rely on real time statistics. All of these help in improved productivity. Improved productivity is indicative of more tasks are completed within a specific time frame.

2.Prioritizing Tasks

A theory of time management termed as ABC system, shows how to basket tasks according to its priority. ‘A’ indicate tasks of highest urgency, ‘B’ indicate tasks of low urgency and ‘C’ indicate tasks of no urgency. Now, when it comes to the tasks that can be outsourced to a virtual assistant, it totally depends on the management decisions.  Are the tasks, repetitive and take humongous amount of the productive hours? – give it to your chosen VA. Does the task calls for an expert solution and one doesn’t have the budget to hire a specialist? – hire a VA. Many virtual assistant firms have experienced professionals and their services are charged at pocket friendly prices.

3.Grouping Tasks

In an organization, there will be different tasks that can be grouped together.  The bundled tasks can be outsourced to a virtual assistant agency. By doing so, time and money can be saved. An efficient agency will have business tools to show the flow of the work transparently. Consider the scenario in 2020, COVID-19 has affected businesses drastically; employees are refusing to show up and above all; government restrictions. Virtual employees come as a boon to many organizations as the work can run remotely.

Social distancing might curb Coronavirus, but it will take months and years to resuscitate sunken businesses. In the worst hit Seattle, USA; small businesses are already considering wage cutting and staffing Cutbacks. God forbid, such outbreaks shouldn’t happen ever again; but virtual assistance is truly a blessing in such cases. Businesses can survive by grouping their business tasks and letting the VAs do the tasks for them at unimaginable prices.  Avoiding unnecessary trouble is a true time saver factor.

4.Voluntary Simplicity

Simplicity is not so simple. Often, businesses with more rigid hierarchy and systems overcomplicate themselves, pushing them away from reaching their goals faster. Amid sophistication and complexities, immense time is lost. There are many reasons that add to business complexities. Some of the major ones are; structural mitosis, product proliferation, process evolution and rigid managerial habits.  Through outsourcing business tasks to a virtual assistant, simplicity can be achieved faster.

There is absolutely no requirement for micromanagement or extravaganza on resources.  Today, a VA is capable of doing many operational and administrative tasks earnestly as the business owner himself.  Searching, sensing, exploring, adapting, communicating, analyzing, solving, negotiating, deciding, learning and other actions are performed by these super employees without an external probe.  Simpler businesses become, processes get trouble-free and time is saved.

5.Great Leadership

Some businesses are hesitant to rely on virtual assistant services, only because they think the project will not be led properly. To break the fear, one has to show a leap of faith. All the reputed virtual assistant firms are led by a project manager. All the works are monitored on time. VA replacements are assured or sometimes money back is guaranteed. If a business is collaborating with individual virtual assistants, great service cannot be assured. It totally depends on the person chosen. An agency like Ossisto assures quality, accuracy and integrity.

Here, the teams are handpicked, trained and are given great leadership directions. Clients can talk to project managers 24/7 for any queries they might have. Client centric agencies definitely have great leadership channeling each project in the right direction.  Businesses can save time by minimizing the chances of erring, for this, a great leader is crucial.

Conclusion:

Well, there is no scarcity for the number of books available on time management. In fact, most libraries have a section dedicated to this genre. The numbers of productivity, management and motivation classes are also umpteen. But what works and what not is subjective. Yes, even the decision to rely on virtual assistance should be made based on understanding the individual business requirements. It is not necessary that all businesses should opt for it to find extra time. But when it comes to new businesses; VAs help truly in casting a vision.

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